Job Purpose:

-To be an active team member of the Medmark Brokerage Team, contributing to the productivity and success of the company by focusing on assisting the DMD in a variety of activities enabling him to contribute more effectively to the success of the organization.

Administration Responsibilities:

-Manage, maintain and coordinate the Deputy Managing Director’s daily Schedule Conduct regular meetings with the DMD to discuss upcoming engagements

-Ensure commitments are updated on Google calendar

-Filter forwarded emails, highlight urgent correspondence and print attachments. 

-Take action on agreed emails when copied, especially during DMD -vacations or absence from the office.. 

-Take over the follow-up, investigation, or enquiry regarding client cases in which the DMD is involved

-Coordinate travel and accommodation requirements for the DMD’s professional & personal need. 

-Keeping up with the DMD personal & professional responsibilities (including non-Medmark meetings, logistics, administration needs)

-Gathering information and generating relevant reports on various applications including Excel, Word, and PowerPoint.

-Keep and maintain an accurate record/ filing of official and important documents and electronic correspondence. 

-Prepare correspondence on behalf of the Deputy Managing Director, including the drafting of general replies. 

-Minute general meetings as required. 

-Ensure clients meeting with the DMD are well taken care of. 

-Provide a work environment that is in line with the DMD’s work habits and preferences.

-Assist in ad-hoc projects in which the DMD is involved or leading

-Assist in the launch and maintenance of new software when launched

Marketing and Sales-Support Responsibilities:

-Generation of reports for marketing purposes

-Coordination with suppliers, print-houses, event organizers and agencies for on-going activities

-Assistance in ad-hoc marketing projects

-Tracking annual marketing budget

-Assist in organization of internal and external events

-Assist in prospecting activities to support the Direct Sales Force

-Manage on-going internal give-aways such as Medmark folders, T-shirts etc.

Requirements:

• Bachelor of Business Administration or a related field

• 2-3 years of experience working with senior management 

• Excellent organizational skills, ability to multi-task and organize and work well with others

• Excellent spoken and written communication skills and ability to professionally represent the Deputy Managing Director's office

•Detail-oriented person

•Project management skills

•Punctual & flexible

•Persistent, result-oriented and resourceful

Kindly send your CV along with a professional personal photo   and mention the job title in the subject line