Job Summary

The Senior Contracts Adnministrator works under the general guidance and supervision of the Contracts Manager and within the limits of established company policies and procedures, assists the Contracts Manager in all Contracts Administration issues including creating, preparing and issuing of various Consultancy, Service, Supply and Subcontract Agreements.

Job Responsibilities 1

Assists the Contracts Manager in the preparation, issuance and approval of Consultancy, Service, Supply and Subcontract Agreements.

Full administration, review, registering of all Consultants, Service Providers, Suppliers and Subcontractors Advance Payment Guarantees, Performance Bond, Retention Bond ( as applicable) and the required Insurances.

Verification of the authenticity and correctness of the submitted Cheques and Bank Guarantees as per the provided / standard Contract specimen.

Assists the Contracts Manager in all related administrative/ contractual issues/ concerns.

Ensures that records are kept in a systematic manner to enable easy tracking and documentation.

Prepares and maintains contract and supplies agreements for Contract Manager’s approval.

Gathers proposal information by identifying sources of information related to the proposal.

Develops proposal by assembling information including project nature, objectives, outcomes, deliverables and implementation.

Prepares presentation by evaluating text, graphics, and printing all the required material.

Maintains quality results by using templates and proposal-writing standards including readability and consistency.

Obtains approvals by reviewing proposal with key providers and project managers.

Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and implementing changes.

Job Responsibilities 2

Updates job knowledge by participating in educational opportunities; maintaining personal networks.

Accomplishes organization goals by accepting ownership for exploring opportunities to add value to job accomplishments.

Works with different levels of personnel within an organization to analyze and solidify an overall contract strategy.

Coordinates with internal procurement and legal teams if needed.

Reports status of current contract processes to management.

Resolves any existing contract conflicts.

Creates language standards and rules for existing and new contracts.

Serves as a liaison between internal and external parties during contract development and negotiation stages.

Assists in negotiations for approval of variation claims and maintains variation registers and records.

Skills

Job Knowledge & Skills

• Knowledge of Negotiating terms, conditions and pricing.Strong Commercial and Contracts understanding.Excellent awareness of terms and conditions related to SCA documents, bonds and insurances.Knowledge of the potential risks that contract changes may pose to the organization.Knowledge of material pricing needed for the contracts in local and outside markets.Knowledge of manpower cost

• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

13 years Total

5 years On Job

3 years GCC

Competencies

Collaboration

Accountability

Resilience

Quality

Leadership

Creates Strategy - Developing

Drives Performance - Developing

Develops Future Leaders - Developing

Contract Administration L3

Payments - Subcontracts and Main Contracts L3

Subcontract Agreement L3

Variations and claims L3

Subcontracting L3

Education

Bachelor's Degree in Contract Management or Business Administration

Professional Qualification in Chartered membership of a professional organization such as CIOB or RICS. or Quantity Surveying