receptionist

dream creation

الكويت - الأحمدي

وظيفة منتهية ( إقرأ التحذير أولا)

تاريخ النشر ٩ يونيو ٢٠١٩
المكان الكويت - الأحمدي
نوع الوظيفة Full Time
الشركة
dream creation
dream creation
الناشر

 

Responsibilities

• HR staff reporting to the HR manager.

• Gives support to HR staff in their different work on daily basis. Office work in general (typing, copying, send/receive faxes, filing, calendar of managers.

• Set meetings and meeting room reservations/appointments, purchase orders of HR or under HR staff).

• Give support when needed to other secretaries and coordinators in the company when very busy.

• Responsible of Attendance of the staff on daily, weekly and monthly basis.

• Basic support and day to day coordination between the factory and the office

• Responsible of everything related to travel, visas, tickets & hotel reservation is under her.

• Supports managers who do not have secretaries or assistants when asked

• Provide reception/assistance to all callers/visitors

• Provide office and clerical support to all Department staff

• Arrange courier and co-ordinate meetings

• Responsible for answering phone lines, incoming and outgoing mail

• Take dictation in shorthand, types reports, memorandums, and other types of correspondence and distribute them as advised

• Maintain and organize filing and follow-up systems for all correspondence

• Arrange appointments and meetings; take minutes and maintain agenda notes

Skills

• Minimum 3 years' experience in same field.

• Fluency in English is a MUST.

• Telephoning, typing, planning and organizing skills.

• Prioritizations, coordination.

• Communication at every level and service orientation skills

• Quality orientation

• Active listening

• Excellent written and spoken English preferably Arabic speakers

• Oral and written expression

• Presentable personality, positive attitude

• Able to work under reception workload

• Social perceptiveness