An Investment Operations Assistant will provide data analysis, assist with developing processes that support more efficient operations and support with processing financial transactions.

Brief JD is provided below:

ADMINISTRATION

• Maintain, organize and order general office supplies for the department.

• Manage and organize the team meeting schedule, including travel arrangements.

• Draft and edit letters, reports and other documents. Respond to emails and other correspondence.

• Manage and record petty cash transactions.

• Coordinate with IT/HR/Accounts for department related matters.

•  Maintain proper filing system.

OPERATIONS

• Actively manage the investment operational activities including daily/ monthly transactions in the portfolio management system, reconciliation of cash balances and positions with the respective banks and fund managers.

•Follow up with custodian banks on investments' dividends and distributions payments, fees and capital calls payments, periodic reports and financial statements.

• Organize the data management system and ensure that all documents are complete and up to date for bankable and non-bankable assets.

• Generate and maintain records of portfolio statistics and reporting for all investment products on a periodic basis.

• Ensure compliance with the department's standard operating procedures for all transaction processing and execution.

• Liaise with Administrators for matters relating to documentation, compliance and other regulatory matters.

• Liaise, support and coordinate investment related requests with Banks, Fund Managers and internal departments.

• Check invoices, identify discrepancies if any and determine root cause of data inconsistencies.

• Coordinating with the concerned parties for the payment of all fees related to the offshore operations.

• Check the budgeted spreadsheet received from service providers with the actual expense sheet and maintain a deviation log.

• Database management - download and compile fund documentation to the system and physical files.

• Check and maintain the contact and website sheet for the banks, fund managers and related parties.

• Analyze and review the yearly Financial Statements of all offshore companies and prepare reports.

Skills

• Bachelor's degree in finance, accounting, or relevant field.

• A minimum of 5 years' experience in a similar role.

• In-depth knowledge of financial regulations and accounting processes.

• Strong attention to detail and ability to use initiative and work independently.

• Excellent written and verbal communication skills.