Welcoming visitors & directing them to the relevant office/personnel
Carrying out clerical duties such as answering phone calls, preparing documents & correspondence, memos, resumes, presentations, travel plans & booking
Perform book keeping tasks such as invoicing, bills, budget tracking and collection.
Maintaining general office files including job files, vendors files and other files related to company
Track and purchasing office supplies, equipment and furniture’s
Overseeing the maintenance of office facilities and equipment.
Performing other relevant duties when needed.
Coordinating office activities and operation to secure efficiency and compliance to company policies.
Submit timely reports and plans related to the role duties
Assist the general manager to ensure the day to day business operations and office run smoothly.
Help GM with staff management: attendance, timesheets, time-off, compliance to rules & regulations, ensure daily/weekly team’s reports are sent
Manage and oversee the whole recruiting and hiring process: Job requirements, Sourcing, shortlisting, administering different tests and coordinating the interviews
Prepare employees for assignments by establishing and conducting orientation and training programs. Manage employees onboarding and offboarding processes to enhance new and departing employee experience
Updating and maintaining HR systems, records and reports with accurate employees’ data
Support in implementing new processes, making sure they are well communicated and followed and challenging these for ongoing efficiencies.
Setting employees’ KPIs with the management, periodic evaluation and reporting
Manage learning plans for different teams and follow up on compliance
Build and maintain an enjoyable office environment like outings and team building activities.
Spread positive vibes