• As the Office Manager, you will play a pivotal role in ensuring the smooth opening and operation of our Riyadh office.
• This diverse and exciting role encompasses facility management, executive support, and client interaction.
• Your primary responsibility will be to monitor incoming Requests for Proposals (RFPs) and ensure that our team is well informed and prepared to engage with potential clients.

In this role, you will be responsible for:

• Facility Management:
• Maintain a well-organised and presentable office environment.
• Oversee office supplies, equipment, and maintenance to ensure a functional workspace.
• Coordinate office renovations or improvements as needed.

Executive Support:

• Manage the calendars and appointments of Senior Management, ensuring efficient time management.
• Assist with travel arrangements and itinerary planning for executives when necessary
• Handle confidential information with discretion and professionalism.
• Consult with the Dubai teams

RFP Monitoring and Team Briefing:

• Monitor all incoming RFP's and inquiries from potential clients
• Maintain a record of all RFP's and associated deadlines.
• Coordinate with relevant teams to ensure timely and well-prepared responses to RFPs
• Brief the team on potential clients, project details, and client expectations

Client Interaction:

• Serve as the initial point of contact for clients visiting or contacting the office
• Foster positive relationships with clients and provide excellent customer service.
• Gather client feedback and relay it to the appropriate teams for continuous
• Gather client feedback and relay it to the appropriate teams for continuous improvement.
• Organize and occasionally host client meetings, presentations, launches, pitches

Professional Development:

To be successful in this role, you should have:

• At least 3 years of experience in Office Management or Executive Support roles
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• The ability to multitask, prioritize tasks, and work under pressure
• A Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• Proficiency in Microsoft Office suite and Calendar Management Tools.
• A client-focused mindset and a willingness to learn and grow within the role.
• Native Arabic speakers are encouraged to apply