Administrative Management:
- Develop and implement office policies and procedures to ensure efficient workflow.
- Maintain office supplies inventory and place orders as necessary.
Project Support:
- Assist project managers with administrative tasks, such as document preparation, scheduling, and client communications.
- Coordinate project documentation, including contracts, permits, and subcontractor agreements.
- Organize project files and ensure all documents are accurately filed and easily accessible.
- Assist in the preparation of project budgets, estimates, and reports.
Financial Management:
- Assist with payroll processing and employee time tracking.
- Monitor project budgets and expenses, and report variances to management.
Communication and Coordination:
- Serve as the primary point of contact for internal and external stakeholders, including clients, vendors, and subcontractors.
- Coordinate meetings, conference calls, and appointments for project teams.
- Distribute project-related information to team members and stakeholders as needed.
- Ensure effective communication between office staff, field personnel, and management.
Skills
- Bachelor's degree in business administration, construction management, or a related field preferred.
- Proven experience in office management or administrative roles, preferably in the construction industry.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and accuracy in work.
- Ability to work independently and as part of a team.
- Knowledge of construction processes, terminology, and regulations is a plus.
- Familiarity with accounting principles and financial management software is desirable.