Job Description

Open to Internal and External Candidates

• Position: Reporting Assistant (MHU)
• Organizational Unit: Migration Health Unit
• Duty Station: Yemen, Aden
• IOM Classification: G5
• Type of Appointment: Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal)
• SVN No.: SVN2024.010
• Estimated Start Date: As soon as possible
• Closing Date: Sunday, 3 March 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope:

Under the overall supervision of Senior Programme Coordinator (MHU), and the direct supervision of the Programme Support and Monitoring Officer, the Reporting Assistant is responsible for the following functions:

Core Functions / Responsibilities:

1.    Lead timely collection and cleaning of health information including, but not limited to, outpatient consultation datasets, medical referral tracker, medical supplies and medicines tracker, and visibility information for the health programme;
2.    Support in the basic analysis of health data for the purpose of creating draft analytic reports;
3.    Support the completion of monitoring and assessment activities at project sites;
4.    Work towards timely collection of programme reports and track data submissions from health facilities, focal points and district sub-offices;
5.    Support the PS and Monitoring Officer (PSMO) with drafting narrative of internal and external programme reports;
6.    Organize and maintain the data management system, including the assessments, on the shared drive and update each week.
7.    Regularly update MHU project monitoring matrix in consultation with the Programme Support Officer (MH) and present programme progress at MHU team meetings;
8.    Support the PSMO in rolling out related standard operating procedures in MHU;
9.    Performs such other duties as may be assigned by supervisor.

Required Qualifications and Experience

Education

• University Degree in health discipline from an accredited academic institution with three years of relevant work experience, or
• High School diploma with at least five years of relevant professional experience.

Experience

• Relevant work experience in health information management, data visualization and analysis, report writing field.
• Operational and programmatic experience in international humanitarian field, displaced populations’ health, and programme support is an advantage.

LANGUAGES

For all applicants, fluency in English and Arabic is required (oral and written).

Skills

• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
• Excellent written and verbal communication skills in English; demonstrated ability to draft clear and concise qualitative reports and graphical infosheet with correct labelling is essential.
• Advanced planning, coordination, assessment, analytical and problem-solving skills.
• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
• Attention to details, ability to organize and commitment to the time-bound actualization of set objectives.
• Ability to work with minimal supervision.
• Demonstrated ability to establish and maintain effective relationships with colleagues in a team.
• Sound experience with data analysis and data visualization. Familiarity with the software including MS Excel, Power BI, Microsoft SQL server, ArcGIS, ODK and XLS Forms, Adobe Photoshop, Illustrator and InDesign is an advantage.

Required Competencies

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes
• responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

VALUES 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment, national of the country with automatic right to live and work in the country, and security clearances.
• Females with the above qualifications are encouraged to apply.As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
• Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.