Job Description

Médecins Sans Frontières (MSF), is an International Humanitarian Organization providing medical aid to populations in distress, victims of natural and man-made disasters and victims of armed conflict, regardless of race, religion and political believes. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières – Belgium is looking for Yemeni nationals to recruit for the following position:

PHARMACY MANAGER

Location: Mocha Project 
Contract type: Fixed – Term Contract 
Reporting to: Project Medical referent (PMR- line manager) & to (PharmaCo- Functional manager)

MAIN PURPOSE

Defining, coordinating and monitoring all pharmacy related activities in the project area including management of staff, according to MSF protocols, standards and procedures and the Pharmacy coordinator/mission’s pharmacist and Project medical referent guidelines, in order to ensure the proper management and supply of drugs and medical devices.

Accountabilities

• Participating actively in the definition and update of the annual planning and budgets of the pharmacy activities in the project.
• Supervising the functioning and organization of the project central pharmacy and other peripheral units, setting the protocols and procedures to be followed by all staff in order to ensure the quality of the service provided to the population, including pharmaco vigilance in case of need.
• Defining storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents) in order to ensure good storage conditions (temperatures, humidity and light exposure) and the accurate handling of the products and equipment in terms of hygiene and that all hygiene and security procedures are followed in project pharmacies (cleaning, controlling pests and rodents, etc.)
• Giving support in the ordering and supply process of medicines and medical devices. Monitoring correct stock management across pharmacies within project area, to guarantee a good control and up to date data of stock levels and avoid expiries, overstocks and stock outs. Reporting on drug consumptions and medical devices dispensed according to protocols, informing on unusual patterns.
• Ensuring, in cooperation with the project logistic manager, proper maintenance of cold chain and storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, etc.), and that classification and organization of medicines and medical material meet MSF protocols.
• Ensuring the collection of data for monitoring and surveillance of optimal quantity & quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (analysing rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow up of pharmaceutical care plans, patient counselling, good dispensing practices and safe medication practices.
• Supervising, coaching, motivating and evaluating all the pharmacy staff under his/her responsibility, in order to ensure the strict respect for working procedures and protocols. Ensuring that all pharmacy staff uses required clothes and equipment according to protocols, i.e. white coat, gloves, etc.
• Carrying out all the reporting tasks associated to his/her field of action and responsibility, ensuring its consistency and accuracy, in order to support in the relevant decision-making and participating in monthly reports according to guidelines (SitReps, medical statistical reports, etc.).

MSF Section/Context Specifics

• MSL, Forecast, Local & International orders: The pharmacy manager actively participate in the ARO exercise, in the elaboration of project MSL and forecast and ensure their correct follow-up, Local and International order chronogram are closely followed and respected.
• Pharmacy management and good practices: In collaboration with PMR, log/supply and coordination Pharma teams, the project pharmacies are well managed and arranged according to MSF Standards (GSDP and GPP guidelines).
• Promotion of rational drug use, stocks analysis and reporting: The project pharmacy manager establishes an efficient data recording and management system, ensures rational use of medical products, correct pharmacy KPIs analysis and reporting.
• Team management and coaching: The pharmacy manager will ensure training and coaching of project pharma/med/supply teams in required pharmacy management skills and will ensure correct team sizing and supervision.
• Any other task assigns by the line/functional manager,

Requirements 

Education

• Pharmacy degree (Bachelor /Master or doctorate) 4-5 years from a university & register with pharmacy counsel/board in Yemen. 

Experience

• Essential: Two years, of demonstrated, experience as a pharmacy supervisor or manager required.
• Desirable: Previous experience with MSF in Pharmacy supervisor/manger role.