For our office in Cairo we are looking for an Office Manager who will oversee staff, implement procedures, maintain administrative systems, and work closely with Egypt & regional team to support with day-to-day requests. The role also closely interacts with other departments such as human resources, finance, procurement, & Legal. The Office manager will ensure the smooth running of the office and help to improve company procedures and day-to-day operation.Role Overview And ResponsibilitiesServe as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Purchasing Required items for business or client meetingsSchedule meetings and appointmentsOrganize the office layout and order stationery and equipmentMaintain the office condition and arrange necessary repairsPartner with HR to update and maintain office policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipmentEnsure that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers and office leaseManage office G&A budget, ensure accurate and timely reportingProvide general support to visitorsAssist in the onboarding process for new hiresAddress employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)Liaise with facility management vendors, including cleaning, catering and security servicesPlan in-house or off-site activities, like parties, celebrations and conferencesReception:Professional and efficient management of visitors, customers.Telephone calls, messages, faxes and distribution, both board and Call Center process.Couriers and mail – process, distribution and reports.General reception records for meeting rooms, canteen, equipment, etc.Updates and distribution of contact lists – UAE and ME. Administrative:Business Cards for Middle East PersonnelNIP & UAE offices - Stationery Supplies, Pantry Supplies, Covid-19 supplies reporting, inventory, requisitions, orders, receipting. Follow up with Finance and Supply Chain.Events Support - Set-up in Training Room & other internal company eventsMaintaining records, reports of Covid-19 cases, reporting to local AuthoritiesGeneral office management support.Contractor & Security Management supportID badges and record/track for Employees/Vendors/Contractors.Security Guard – Records, formats, visitor coordinationContractors – Documentation follow up, facility access EHS Support : First Aid training and support on all EHS processes implemented for the facility. Facility Management Support: Facility Maintenance issues reporting and follow up pending works with contractors and security.Leave cover & Travel Coordinator/Administrator General responsibilities:Perform duties efficiently in a fast-paced environment with minimal supervision or assistance.Maintain all relevant records and performs all duties in a professional and well-organized manner. With clear focus on detail and confidentiality.Maintain a cooperative working relationship with all other Eaton departments, focusing on providing a high level of customer satisfaction both internally and externally.Performs all job functions with adherence to Eaton’s Philosophy and ValuesQualifications4+ years’ experience in a receptionist/administrative support role – proactive, efficient and mature individual with a high level of integrity, confidentiality and attention to detailStrong organizational and time management skills, working in a fast-paced multi-cultural environmentExcellent oral and written communication skillsTravel management skills – travel agents and online Proficient in Microsoft office applications such as Word, Excel, PowerPoint, and OutlookEducation level – Bachelor’s Degree or Diploma in any field (IT, Engineering, Business, Science, etc)Ability to adapt to other job functions in the Admin Dept. as and when requiredWe are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.]]>