MissionYou play a key role in our mission to treat patients and fight cancer!The ProteusOne installation project in Cairo will be the 1st Proton Therapy Center on the African Continent and in the Middle East.The Children’s Cancer Hospital Egypt 57357 (CCHE), our customer, is a unique healthcare institution in the Middle East that provides children with cancer with world-class quality treatment completely free of charge.The Proton Therapy Center will be part of the Hospital 57357 complex located in the old city of Cairo close to Downtown Cairo.It will be equipped with the latest ProteusOne system and its installation will start early April 2024 and will be delivered within 12 months after which the site transitions to customer service mode. Customer services is scheduled for 12 years after the delivery date.We offer a 12-month employment contract.As Site Administrative Assistant, you are responsible for the overall office management and act as the contact person between Headquarters and site. You perform a variety of administrative functions including general administration, logistics support, accounting, travel arrangements, supporting local Proton Therapy site.Challenges we trust you withGeneral administrative tasks includingCoordinating meetingsTaking incoming calls and providing information to callersIncoming and outgoing correspondenceComposing memos and generating reportsOrganizing business related travel itineraries to and from the site, plan hotel stays, taxis and car pool managementProviding HR support (tracking vacation & iLouvain-la-Neuveess, coordination with payroll) Logistics supportTracking the receipt and shipping of all spare parts for the siteCoordinating delivery and shipping of equipment and parts with other sitesFollowing up on the ordering, shipping and warehousing of all parts and materials to support operations Accounting support:Managing site purchasing accounts (vendors, subcontractors, etc.)Monitoring and recording petty cash and site financial account usagePreparing and monitoring invoices and expense reportsWhat We ValueYou have:A Bachelor degreeMinimum 5 years’ experience as Administrative Assistant or Office Manager ideally in an international environmentStrong written and verbal communication skills in Arabic and EnglishAnd you also are:Capable of working autonomouslyAble to manage your time efficientlyAble to follow rules and regulations and to deliver on strict deadlinesA team player with strong interpersonal skillsCherry on the cakeYou have an experience in HR or accountancy administration; You have strong knowledge of MS Office whereas knowledge of SAP You have ideally an experience in an international environmentLife at IBADiversity is fundamental to our culture. We value the uniqueness of individuals and the different perspectives and talents they bring to IBA. We learn from and respect the cultures in which we work, promote diversity within our workforce, and have an inclusive environment that helps each and every one of us to fully contribute to IBA’s success.The identity of IBA is characterized by a group of colleagues driven by motivation, curiosity, creativity, the desire to learn on a daily basis, by technical challenges and above all by a highly developed team and family spirit that makes the daily life smoother and more enjoyable!By joining a team of about 40 nationalities and working on more than 45 different sites on 3 continents, IBA offers you the opportunity of a meaningful career with a direct impact in the fight against cancer.We are driven by: Innovating in a cutting-edge technology environmentDeveloping professional and personal skills by learning on the Job; by participating in challenging projects; top class courses Evolving in a friendly culture environment based upon solid values (dare - share - care - be fair) Acting autonomously and belonging to motivated teams with good work-life balance Contributing to a company where sustainability, safety and well-being are key to our successIf you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning