Job Description

Operations Analyst

• Job Posting: 27/Feb/2024
• Closure Date: 13/Mar/2024, 12:59:00 AM
• Organizational Unit: FNYAR - FAO Representation in Yemen Arab Republ.
• Job Type: Non-staff opportunities
• Type of Requisition: NPP (National Project Personnel)
• Grade Level: N/A
• Primary Location: Yemen-Sana'A
• Duration: 6 months (extendable based on performance and budget availability)
• Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
 
Organizational Setting 

FAO's office for Yemen is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing countrywide food, agriculture and rural development priorities under Yemen. It develops and maintains relations with the relevant Ministries at country level. This position is based in FAO Representation in Sanaa, Yemen. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

The incumbent reports to the FAO Head of Operations and works closely with the Operations Specialist. 

Technical Focus 

Support to implementation of FAO's emergency resilience agenda at country level. 

Tasks and responsibilities

The Operations Analyst will support the Operations Officer/Specialist to monitor and handle the FAO Yemen Project portfolio assigned to him/her in consultation with the project/programme, procurement, and M&E teams. S/he will follow up on all operational matters and for the day-to-day running of the projects and perform necessary actions over the corporate Project Cycle processes for the assigned portfolio. More specifically, s/he will:

• Follow up for all project operational matters and for the day-to-day running of the projects assigned to him/her;
• Perform necessary actions over the corporate Project Cycle processes for those project assigned to him/her
• Carry out mandatory actions in FPMIS for opening, monitoring/maintenance, revision, and closure;
• Support in the preparation of project work plans, monitor progress and, where necessary, identify corrective measures to overcome operational constraints; 
• Monitor and review the status of the programme/project implementation to ensure that all operational activities are carried out in line with the work plan and the project document; identify inconsistencies and delays and submit proposal on how to improve results and increase efficiency;
• Ensure the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors, and by liaising with the Support Units; 
• Support the preparation of project work plans, monitor progress and, where necessary, identify corrective measures to overcome operational constraints; 
• Perform project budget/cash monitoring by regularly updating project financial expenditure reports and handling project/programme teams requests (budgets, LoAs, PRs, etc.); identify problems/gaps and carry out corrective measures to ensure smooth project implementation.
• Perform project budget monitoring and prepare revisions as required; maintain alerted the Project Task Force/r about budget expenditures and resources;
• Support in the drafting of Financial Reports to the donor in line with the Funding Agreements and any other reports required by the Organization;
• Ensure partners timely prepare and submit Narrative and Financial Reports to and any other reports as required by the Organization;
• Ensure the complete and quality of data and documentation, including in the FAO corporate and local systems (iMIS, FPMIS, GRMS, etc) for all assigned operational field projects/activities; 

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in agricultural economics, agriculture (including forestry and fisheries), or in public or business administration or any other field related to the work
• At least five years of professional experience in the planning and implementation of agricultural development/emergency programmes, including the preparation, implementation, or monitoring of projects.
• Working knowledge (level C) of English and working knowledge of the most widely used local language. Arabic Language is essential for this role.
• National of Yemen

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills 

• Work experience in more than one location or area of work
• Demonstrated ability to analyze problems, make appropriate recommendations, effective decisions, including in emergency settings;
• Excellent organizational and communication skills
• Extent and relevance of experience in UN Agencies and/or INGOs
• Familiarity with project cycle, finance, asset and human resources management tools
• Familiarity with Office tools including virtual/teleworking platforms;

Selection Criteria

• Relevance and level of academic qualifications;
• Extent of experience in programme/project management and administration;
• Ability to communicate clearly and concisely both orally and in writing;
• Ability to identify and resolve problems expeditiously and pragmatically;
• Tact, initiative and sound judgement;
• Knowledge of and/or experience with the UN system; experience in public administration

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/  
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ 
•  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.