Job Description

 TERMS OF REFERENCE

Background

The Humanitarian Development Program (HDP) is a nonprofit and independent NGO in Yemen .It focuses on improving the quality of Yemeni people’s life through well-planned and comprehensive projects in WASH, education, Food security & livelihood Shelter, CCCM, Protection  ,health and related activities that strengthen underserved communities in all parts of Yemen with the flexibility to respond rapidly to emergencies.

HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people HDP uniquely believes in the power of community, and the strength of partners and donors to make a positive impact in the lives of Yemeni people. Humanitarian Development Program (HDP) places human dignity at the center of its relief and development work. At the heart of the Program’s efforts to impact poverty and social justice. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. HDP defines the program’s commitment to the protection from sexual exploitation and abuse (PSEA) of vulnerable adults, involving HDP Employees and Related Personnel. In recognition of the special vulnerability of children, also HDP affirms commitment to the welfare and protection from sexual exploitation and all forms of abuse of children, involving HDP employees and related personnel.

Project Accountant will focus on HDP portfolio and will support the Programs & Projects Manager in all relevant financial matters.

Duties and Responsibilities

Under the direct supervision of Finance Manager, and the overall guidance of the Programs & Projects Manager, the Project Accountant, will undertake the following tasks:

• Book financial transactions in the accounting system first by first (bank and cash bonds - daily restrictions and settlement restrictions. etc...) Using the Onyx Pro system After reviewing the priorities and approving them by the specialists.
• Attach all financial documents supporting the process of exchange and restriction including bank notifications in all financial transactions.
• Printing bonds extracted from the system for all financial transactions that are considered the main document and signing it from the specialists.
•   Assist the project manager with the budget plan for the project.
• Audit documents and invoices according to quotations, orders of assistance, and exchanges.
• Disbursing the financial allocations according to the mechanism agreed upon with the donor regarding the project after the approval of the project manager, and not exceeding the project's budget.
• Performing the financial liquidation of the project in a timely manner.
• Review the operational budget on a regular basis and make sure not to exceed any item in the budget and according to the system.
• Completing and archiving financial operations in the system + paper and according to the financial procedures followed and archive an electronic copy of all documents.
• Verify exchange priorities before making any cash exchange/purchase process.
• Participate in the evaluation of suppliers/service providers according to the financial procedures and policies of the program.
• Signing project checks and bank transfers in partnership with the project manager/program manager.
• Communicate with the donor in all matters relating to financial operations and the final financial report.
• Clarify some questions regarding the donor, if necessary.
• reviewing the agreement contract with the merchant who won the tender, which was selected according to the required specifications.
• Final review of the financial liquidation and submit it to the project manager / program manager / donor.
• Matching the accounts withdrawn from the bank with the approved amounts within the project budget.
• Preparing and submitting the final financial report in Arabic & English of the project.
• Perform any other related tasks as required, as assigned by the line manager.

• قيد العمليات المالية في النظام المحاسبي اولا بأول ( سندات صرف بنكي ونقدي - قيود يومية وقيود التسوية . الخ ..... ) باستخدام نظام اونكس برو بعد مراجعة الأوليات والموافقة عليها من قبل المختصين.
• إرفاق كافة الوثائق المالية المؤيدة لعملية الصرف والقيد بما في ذلك الاشعارات البنكية في جميع المعاملات المالية.
• طباعة السندات المستخرجة من النظام لجميع المعاملات المالية والتي تعتبر الوثيقة الرئيسية والتوقيع عليها من المختصين.
• مساعدة مدير المشروع في خطة موازنة المشروع.
• مراجعة الوثائق والفواتير وفقا لعروض الأسعار وأوامر التوريد والصرف.
• صرف المخصصات المالية وفقا للآلية المتفق عليها مع الجهة المانحة فيما يتعلق بالمشروع بعد موافقة مدير المشروع وبما لا يتجاوز موازنة المشروع.
• القيام بالتصفية المالية للمشروع في الوقت المناسب.
• استعراض الميزانية التشغيلية بانتظام والتأكد من عدم تجاوز أي بند في الموازنة ووفقا للنظام.
• استكمال وحفظ العمليات المالية في النظام وورقيا ووفقا للإجراءات المالية المتبعة مع حفظ نسخة الكترونية لكافة الوثائق.
• التحقق من أولويات الصرف قبل إجراء أي صرف نقدي/عملية شراء.
• المشاركة في تقييم الموردين/مقدمي الخدمات وفقا للإجراءات والسياسات المالية للبرنامج.
• توقيع شيكات المشروع والتحويلات المصرفية بالشراكة مع مدير المشروع/مدير البرامج.
• التواصل مع الجهة المانحة في جميع المسائل المتعلقة بالعمليات المالية والتقرير المالي النهائي.
• توضيح بعض الأسئلة المتعلقة بالجهة المانحة، إذا لزم الأمر.
• مراجعة عقد الاتفاق مع المورد الفائز بالعطاء الذي تم اختياره حسب المواصفات المطلوبة.
• الاستعراض النهائي للتصفية المالية وتقديمه لمدير المشروع/مدير البرنامج/الجهة المانحة.
• مطابقة الحسابات المسحوبة من المصرف مع المبالغ المعتمدة في إطار موازنة المشروع.
• إعداد التقرير المالي النهائي باللغتين العربية والانجليزية للمشروع.
• القيام بأي مهام أخرى ذات صلة حسب الاقتضاء وبحسب مايكلفه بها مسؤوله المباشر.

Core Competencies:  

• Demonstrates integrity by modeling the HDP’s values and ethical standards.
• Promotes the vision, mission, and strategic goals of HDP.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Treats all people fairly without favoritism.

Functional Competencies:

• Ability to operate databases, project management software and develop spreadsheets and complex text documents is required.
• Ability to frequently travel and work in hardship and non-accompanied locations.
• Analytical Thinking.
• Innovation and Creativity.
• Technological Awareness.

Education and Experience

• A University degree in Accounting, Business Economics, or Business Management is required.
• Minimum of three years’ experience in finance and accounting field; full proficiency in computerized accounting systems.
• Good knowledge of internal accounting procedures and reporting systems.
• Computer skills in both Arabic and English Languages.
• proficiency of both English and Arabic.