Assistant Director, Finance & Administration COM
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Position Details
Position Information Position Type Professional Staff Faculty Track Position Title Assistant Director, Finance & Administration COM Employment Status Full Time Months 12 Campus Both ME Campuses Description The Assistant Director, Finance & Administration (ADFA ) is a key member of the Health Affairs/College of Osteopathic Medicine (HA/COM ) team reporting to the Director, Finance & Administration and providing financial and operational support/services to the unit.
The Assistant Director for Finance and Administration supports a diverse portfolio of academic and continuing medical education programs and two medical practices. This position requires financial and budgetary management expertise and problem-solving skills.
About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site () for additional information regarding UNE’s fantastic benefits package. Responsibilities
Actively collaborates with the Director, Finance & Administration to analyze data to accurately make projections for financial reporting and budget planning process. Serves as the primary resource and point of contact for HA/COM faculty and staff managing day-to-day business operations involving work across all central units in the University, including accounts payable, travel, payroll, and facilities. Works closely with COM office managers to complete projects, troubleshoot and problem solve issues of a complex and college-wide nature. Performs financial operations that include payroll, accounting, accounts payable/receivable, procurement, and research administration, including journal entries and budget transfers. Manages purchase card applications, expense reports, and other related requests in conjunction with the UNE business office. Tracks, forecasts, and completes COM -related grant accounting activities, including managing indirect fund balances. Manages medical practice billing services vendor relationship and serves as liaison between vendor and UNE accounting office; provides accounting oversight of medical director fees; completes monthly reconciliation. Contributes to the college’s human resources and workforce operations by processing hiring and other personnel transactions, faculty, and adjunct faculty contracts in alignment with budgetary expectations. Provides internal training on purchasing procedures, travel reimbursements, and financial reporting to professional staff and faculty as needed. Ensures compliance with University financial and operational policies. Creates and oversees databases functionality to serve as a clearinghouse for (non-clinical) affiliation agreements, policy statements, and accreditation records. Monitors all Health Affairs and COM operations and facilities regularly, and in collaboration with the Director, deals with a variety of problems that arise. Performs other duties as assigned.
Qualifications Bachelor’s Degree required and 5-8 years of experience in finance or similar field or a combination of education and experience from which comparable knowledge and skills are acquired.
Excellent planning, administrative and organizational skills. Excellent communication skills and strong computer software skills. Demonstrated knowledge of standard accounting principles; Facility with data analysis; Comfort using quality data to help guide decision-making. Excellent judgement to ensure compliance with established university F&A procedures and policies. Creative thinking and problem solving, with interest and ability to identify and implement opportunities for operational efficiencies, introduce innovative ideas to the team, and learn and implement new systems and procedures. Proven ability to handle sensitive data with discretion and manage multiple tasks while maintaining an exceptional attention to detail and accuracy. Experience in higher education preferred with management, HR and budgetary experience. Preference for a CPA or CPA candidate.
EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE) Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity. Posting Detail Information Posting Number 2022PS0400P Open Date 04/29/2024 Close Date Open Until Filled Yes
Supplemental Questions
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Documents Needed to Apply
Required Documents - Cover Letter
- Resume
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